Medical Records

You can request a copy of your medical record by completing an authorization form.


Spanish language version:


Or, you can pick up an authorization in the Medical Records Department, Mon.— Fri., 8:30 a.m.— 4:30 p.m. A picture I.D. is required at the time of the request.

During non-business hours, copies of the authorization and instructions can be found on the wall outside the Medical Records Department at Clermont Hospital.

Request by mail or by phone

Mercy Health — Clermont Hospital
Attn: Medical Records ROI
3000 Hospital Rd.
Batavia, OH 45103

Medical Records Department: 513-624-4670

When will I receive a copy of my medical record?

Please allow 30 business days for us to process your request. In some cases, the information you need may be stored at one of our offsite storage locations so additional time may be required to process your request. Please be sure to fill out the authorization form accurately. Inaccurate information on the form may cause delays in providing you with the information you requested.

If your request requires a fee, you will be notified of the fee before the record is sent.